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PANS Jarosław

An integrated environment for publishing, managing, and post-producing audio-video content for a public university – delivered as a comprehensive single project covering software, hardware, and implementation.

About the project

A comprehensive turnkey project for a public higher education institution, combining three layers into a single, cohesive implementation: dedicated software, hardware infrastructure, and full on-site deployment at the client’s location.

The objective was to build a unified environment for publishing, managing, and post-producing audio-video content and digital documents – from the moment a lecturer uploads the material to its secure, accessibility-compliant distribution to students and staff.

The institution serves approximately 2,400 students and around 350 employees. It operates across 5 faculties and 22 study programs. The system was designed to centralize previously dispersed multimedia resources and make them available in compliance with digital accessibility standards (WCAG 2.1) and GDPR.

Problem

The public university lacked a single system that would centralize the sharing of multimedia materials for students and staff. Until then, lecturers used different tools and storage drives, without a common publishing or access standard.

As a public institution, the university had to provide recordings in line with digital accessibility requirements, including captions, which was difficult to ensure with scattered materials. Access control, data and image protection, and GDPR compliance were also important.

What was needed was a solution that would combine publishing, secure storage, and post-production of materials in one cohesive environment – together with hardware infrastructure ready to handle advanced video projects and ensure data security.

Solution

  • Web-based repository platform: publication and advanced search of materials, with content preview available without logging in.
  • Streaming and playback: video and audio in HLS and HTML5, with adaptive quality, playlist support, and compatibility with desktop and mobile devices.
  • Automatic AI transcription: Polish subtitles generated by the Whisper engine running 100% locally on the university’s server.
  • Integrations with university systems: USOS via Oracle views and login through the university’s SSO (CAS).
  • Security and compliance: access control, HTTPS, security testing, and compliance with GDPR and WCAG 2.1.
  • Turnkey hardware delivery: a dedicated rack server and a high-performance workstation with a professional monitor.
  • Video editing software: a licensed program for nonlinear editing, color correction, and post-production.
  • Pre-implementation analysis based on a detailed description of the subject of the contract.
  • On-site physical implementation: installation of the server and workstation, and network connection in cooperation with the university IT department.
  • Delivery, installation, configuration, and testing of the entire environment.
  • Functional tests, security and vulnerability tests with a report, plus digital accessibility tests with an accessibility statement.
  • As-built documentation and training for university staff.
PANS Jaroslaw | System Operation Diagram
Full scope: From uploading materials → through automated processing → to controlled access.

Results

The implementation delivered the university a complete and integrated environment covering:

  • A single, central platform for publishing and sharing video, audio, and document materials.
  • Streaming of materials in any browser and on mobile devices, with adaptive quality.
  • Automatic, local generation of Polish subtitles using AI.
  • Full data locality and security - materials remain on the university's server.
  • Integration with USOS and the university's SSO (CAS), along with access provisioning based on data from USOS.
  • Compliance with digital accessibility requirements (WCAG 2.1) and GDPR, together with an accessibility statement.
  • A dedicated workstation and environment for professional video editing and post-production.
  • An architecture prepared for further expansion and additional integrations in the future.

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