ERP-BUD

A system for managing construction investment budgets and coordinating projects implemented in multiple locations.

 

About the project

 

 

The organization needed a solution that would enable centralized management of investment finances and full transparency of financial flows—from the construction site level, through special purpose vehicles, to the holding company.

The key was to ensure:

  • a consistent data model for all projects
  • current access to financial information
  • the ability to analyze results at various levels of the organizational structure
  • reducing manual reporting and operational errors

 

 

 

 

 

 

 

Problem

Coordination of finances and budgets of numerous investments implemented within the structure of special purpose vehicles (SPV) and their consolidation at the holding level.

The company, which was implementing multiple construction projects simultaneously in various locations, operated in an environment of distributed systems—including accounting, sales, construction, and project financing. Data was processed in various tools, leading to the creation of information silos and the need to manually combine data in spreadsheets and reports.

The lack of a single source of truth hindered ongoing assessment of the financial situation—both at the level of individual investments, SPVs, and the entire group. Real-time analysis of project cash flow and margins, as well as tracking financial flows within the SPV structure, were particularly challenging.

An additional challenge was the complexity of the investment structure – encompassing many special purpose vehicles and projects – which made it difficult for the management and investors to assess the risk, debt and profitability of the investments.

 

 

 

 

 

Solution

 

An integrated ERP system was designed and implemented, based on cloud architecture and web and mobile applications, enabling multi-level investment financial management.

The system encompasses three levels of management:

  • investment/construction site level – budget, execution, costs, sales
  • Special Purpose Vehicle (SPV) level – aggregation of project data, cash flow, debt
  • poziom holdingu – holding level – consolidated financial view of all investments and companies

 

 

 

ERP bud | Information flow diagram

 

 

 

 

The central management panel enables real-time financial data analysis, without the need to manually combine reports from various sources.

The system also supports budgeting, bidding, and investment analytics based on historical data, and enables monitoring of financial flows between investments, special purpose vehicles, and the holding company.

 

 

 

 

 

Results

The implementation of the solution enabled:

  • Centralization of financial data regarding investments
  • Ongoing cash flow monitoring at the project, SPV and holding level
  • Eliminate manual reporting and reduce errors
  • Increasing the transparency of financial flows
  • Improving investment decision-making
  • Better control of project profitability and debt

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